End-to-end delegate transport for a 3,000-attendee Dubai summit
Coordinating airport arrivals, hotel-to-venue loops and VIP speaker cars for a four-day international summit without a single missed transfer.
- Client
- Horizon Events Group
- Location
- DWTC, Dubai
- Scale
- 32 vehicles over 4 days
- Programme
- 4-day programme
Results that moved the needle
The challenge
Horizon needed flawless transport for 3,000 delegates arriving on staggered flights, staying across nine hotels, with 40+ VIP speakers requiring dedicated cars — all condensed into four intense days.
Our solution
A dedicated ViaRidez coordinator built a minute-by-minute transport plan: continuous hotel-venue loops, a VIP car pool with named-driver assignments, and a live command desk to reflow vehicles as flights and sessions shifted.
The result
All 3,000 delegates were moved with zero missed transfers, an average venue wait under 4 minutes, and a 4.8/5 delegate transport satisfaction score.
Transport is usually where large events unravel. With ViaRidez it was the smoothest part of the entire summit.
From the programme
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